FA MANAGEMENT IN NAVISION ERP

HOW TO SETUP A FIXED ASSET

 

1)      Fixed Assets Card

2)      Fixed Assets Posting Group

3)      Depreciation Books

4)      Fixed Assets Journals

 

 

 

In first we have to go Fixed Assets Setup page under finance management->fixed asset->setups->Fa Setup

 

The page has two Tabs:

•   General
•   Numbering

 

Fixed Assets Posting Groups

 

 The Fixed Assets Posting Groups is set up in the FA Posting Group page under finance management ->setup->posting group->fixed asset.

·         posting of purchase orders, invoices or credit memos

·         posting of fixed asset transactions using journals

·         posting journals with the help of the Calculate Depreciation batch job

·         posting journals with the help of the Index Fixed Assets

 

 

 

 

 

 

 

Code: - Here you have to enter a fixed asset posting group code. Each posting group, you set up a code and various account numbers. Then you enter the code in the FA Posting.

The code must be unique - you cannot have the same code twice in one table. You can set up as many posting groups as you like.

 

 

The acquisition cost:-

The total cost for a firm to buy an asset. The acquisition cost includes all legal fees, closing costs, or other increases. Likewise, it makes allowances for discounts.
  
Accum. Depreciation Account:-

This account hits when you post depreciation for fixed assets in this posting group.

Depreciation Expense Acc.:-
 
This account can be inserted automatically by the program when you use the(Expense Acc).
 
1- Calculate Depreciation batch job.
2- Copy Depreciation Book batch job.
3- Insert FA Bal. Account function from the fixed asset G/L journal.

Depreciations Book:- Go to depreciation books-> under setup-> under financial management.
The depreciations books must be set up on the Depreciation Book Card.
To open the Depreciation Book Card, in the Navigation Pane, click Departments, click Administration, click Application Setup, click Financial Management, click Fixed Assets, and then select Depreciation Books.
 

DEPRECIATION BOOK CARD:-

 

Microsoft Dynamics NAV 2009 allows for multiple depreciation books and to set up to additional books on the card.

After the Depreciation Book is set up, one or more depreciation books are attached to an asset, to define how depreciation will be handled for the assets.

 
The General Tab contains the basic setup fields for the depreciations books:-
 
Defaults Final Rounding Amount - makes sure that the fixed asset is fully depreciated over the depreciable lifetime.
 

Default Ending Book Value - prevents the asset from being fully depreciated.

Disposal Calculation Method - specifies Net or Gross as the method.

Subtract Disc. In Purch. Inv. - displays the line and invoice discount that will post to the account contained in the field Purch. FA Disc. Account in the General Posting Setup window.

Allow Changes in Depr. - indicates that the depreciation fields in the FA Depreciation Books are changeable after you have posted entries.

Allow Depr. Below Zero - indicates that the system will continue calculating periodic depreciation when the Calculate Depreciation batch job continues, even if the book value of the fixed asset is zero or negative.

Allow Correction of Disposal - corrects fixed ledger entries of the type Disposal.

Allow Indexation - adjusts the asset values for general price-level changes. Use this option to calculate the value of fixed assets at replacement costs. Do not finish indexation with FA ledger entries that are posted to the general ledger.

Use FA Ledger Check - requires a confirmation that:

1-  Acquisition cost is the first cost booked as a debit and that the disposal cost is the last cost booked.

2-  Depreciable basis has a debit balance, and that the book value is a debit.

3-  Accumulated depreciation, salvage value, and accumulated sales price are all credit balances.

 

 

Use Rounding in Periodic Depr. - indicates that the system will round depreciations to whole numbers.

Use Same FA and G/L Posting Dates - indicates that both dates must differ if these options are cleared. Enter both dates separately.

Allow more than 360 Depr. - Gives the possibility for the fiscal year to consist of more than 360 depreciations days.

 

Integration Tab:
 
The Integration Tab specifies entries to integrate with the general ledger. Enter only one depreciation book to the general ledger so that it does not post two times.

 

 

 

If a company wants to the general ledger integration, use the FA G/L Journal to record the information. If a company does not want to use the general ledger integration, use the FA Journal.

 

Duplication Tab

 

Use the Duplication Tab to indicate duplicate entries in other depreciation books. Duplication is useful when a company use multiple depreciation books. When duplication is set up, Microsoft Dynamics NAV 2009 creates the same entries for all the books. This reduces data entry time.

 

The Duplication Tab contains the following fields.

 

1-Part of Duplication List - indicates that the depreciation book will be a part of the duplication list.

2-Use FA Exch. Rate in Duple - indicates whether to use exchange rates when you duplicate entries from one journal to another.

Defaults Exchange Rate - specifies the default exchange rate.

 

 

FA Journal Setup:

The FA Journal Setup page specifies the default setup of templates and batches that the Microsoft Dynamics NAV 2009 uses to duplicates lines from one journal to another, when the Calculate Depreciation batch jobs create journal lines, or when acquisition costs duplicate in the Insurance Journal.

FA Journals Templates:

There are four journal templates for Fixed Assets:

 

•   FA G/L JournaL

•   FA Journal

•   FA Reclass. Journal

•   Insurance Journal

To open the FA Journals Templates, select Departments, click Administration, click Application Setup, click Financial Management, click Fixed Assets, and then select FA Journal Templates.

 

 

 To be contin....